The worst thing that can happen to your company's data is when it is completely wiped out. It would be worse than losing the entire business itself because data cannot be brought back. It will take years of hard work and resources for things to go back to how they used to be.
Your company needs a good backup and disaster recovery plan so you don't find yourself in this situation.
Everything needs to be backed up, including databases and websites. A recent survey shows that 40% of companies don't back up their data although most believe they do. Only 12% say they test the backups and recovery plan and 11% report having a disaster recovery (DR) plan.
It is not just the data that needs to be backed up. The entire company does, including its employees so they can continue working on their tasks without too much downtime if there are problems with anything. This way no one will have any excuses for not getting work done.
A good backup and disaster recovery plan will also ensure your servers are kept safe. Security Solutions International (SSI) says 90% of servers they tested were incorrectly set up. They recommend creating a system development lifecycle to ensure the security of your servers and data, among other things.
Having a good backup and disaster recovery plan will also ensure your business can continue running smoothly even if it suddenly experiences a lot of growth.
When a computer experiences a failure in the normal sequence of operations, a backup and disaster recovery plan essentially helps restore business operations to normalcy. In simple terms, it is a process that backs up data in case the original files are lost or damaged.
Companies need to have this in place because when something goes wrong with their servers, they risk losing all their data and having to start from scratch. They also need it because their usual backup system might not be enough in some situations, such as when a third party makes changes on the computer without permission or if there is more than one virus attack.
It is good to have a plan that includes all types of disasters so you know what to do if any of it happens. This way, you can make sure your company will always be back on its feet.
It is not just the data itself that is important; your business information also needs to be protected because it contains all the records including clients' details and transactions. If anything goes wrong with it, it could mean a loss of business information and your clients will also be affected.
You need to be able to recover from any situation as quickly as possible so you can resume normal operations. This way you don't lose out on transactions or miss deadlines for deliveries or projects. You also don't want your customers losing trust in you because of these problems.
There are various kinds of backup and DR plans available now. They include: off-site storage, RAID, remote replication, reverse image verification, virtual tape library (VTL) and online remote data protection. Each one has its own unique benefits, so it is up to you which one or ones will work for your company.
SSI says companies need off-site storage that works with their system for backup and disaster recovery, allows them to access all files in case of an emergency and is easy to use. It also needs remote replication because this means two servers can be connected continuously without having to rely on one computer for both purposes.
This is helpful in case you lose access to your primary server or it breaks down completely, leaving you with no data at all. Your business will still be up and running even without the main machine.
Another useful type of DR plan is remote replication because this allows you to recover files quickly, especially when you urgently need them. You can access your original files without having to wait for several hours or days just to restore the latest backup because this saves time and allows you to keep up with all transactions.
Reverse image verification is also necessary since it lets you instantly see if anything has changed on your computer in real time. This means you can act upon any changes right away before they become serious problems.
The person who has access to all data must be involved because he or she will know what information is important and should not be lost. This includes the IT staff, which you might also need consulting for your IT DR server just in case you lose access to all your data.
You might need a third party company to help you with the server and keep it updated so don't forget this when making your plan. It is important that everyone is on board with the plan because if even one person does not bother following it, then you risk losing everything.
Your plan should also include which files are necessary to protect and where they can be stored safely. It is also crucial to have an alternative site for operations so you don't lose anything even if something goes wrong with your original server. You must always save important data before making any changes or upgrading your machine.
You will need to know what kind of backup software you are using so everyone knows how to use it in case of an emergency. It is also important for someone to be responsible for making the backups so they are not lost or damaged.
It is crucial to have a standard procedure on when and where data should be stored so nothing gets missed. You should also know who has access to your data so only the necessary people can get hold of them.
palmiq has helped many companies with their backup and disaster recovery plans. In case you want to read a company's experience, go here .
In 2022, your company will likely have grown – meaning there is more data – but also meaning the risks of not having a proper backup plan will be greater.
To begin with, larger companies are susceptible to large-scale problems.
For example, imagine a large farming company that has been using cloud services to improve efficiency from its headquarters. The CEO sees the possibility of further cost-saving and decides to add more features to the software used by all employees in the fields. However, this new version is not compatible with the old one. When an employee tries to use this new version, it is not possible to open the old data anymore, and the company has no backup plan in place.
There are many more scenarios where a lack of a proper backup plan can lead to problems. For example, what if one of your servers fails? Without a good recovery plan in place, you will be back at square one with no data and a lot of restructuring. With the right plan in place, this can be easily solved by having a backup that you can just turn on if one of your servers fails.
Another scenario would include a situation where some company employees have been working on documents for months only to realize all their work has been lost because they did not make regular backups. In that case, a good backup plan would have been very helpful. In the later parts of this article I will go into what you need to take into consideration when developing your own backup and disaster recovery plan.
In the beginning of every business' life, there is a lot of time spent on developing new products or services. This means you will not have time to worry about the risks of not having a backup plan. You can, however, prioritize backups once you start expanding your business and see there is potential for future growth.
As mentioned before, it's good to make regular backups throughout the life cycle of your company. This proves to be even more important as you grow out of the startup stage and continue with your company's development. There are many reasons why you need to keep backing up your data:
- Keep old versions of documents in case somebody makes a change that is not wanted.
- Do not risk losing data that could be vital for future growth. Having backups means you can just switch to that backup if something happens to your original data.
- Avoiding costly downtime during which you lose money and customers. Just imagine the damage that could be done if one of your company's websites is down for a few days. Now multiply that by 100 and think about how much it would cost...
As mentioned, you should plan ahead so when problems do arise, you are not caughtj off guard. Here are some things to takejj intojj consideration when creating a backup plan:
- Determine which company data is essential for the business to function properly.
- Define backup schedules so employees know how often they need to make backups. If there are no guidelines yet, it is important that everyone knows what to do.
- Ensure all employees know how to restore data in case something goes wrong after the implementation of a new application or service. It is no use if only one employee knows how to do it. If several people are present, they need to know exactly what steps to take if anything happens. This prevents the loss of money and customers because your website is down.
- Make sure you have a way to make backups available whenever they are needed, even if the company goes through an unexpected disaster such as a fire or flood. It is best to keep your backup files in a different building than your main office so there will always be access to them. This might sound like overkill, but it is a lot better to be completely prepared for anything than to not have a backup plan in place at all.
If you think about these things beforehand, it will be much easier when it's time to actually implement your backup and disaster recovery plan. In addition, the process will go by much smoother because everybody knows their roles and what they need to do. If there isn't already a clear structure in place, the best way to start is by making regular backups yourself.
After enough experience has been collected, guidelines can be implemented so everyone knows what needs to happen when certain problems arise. Implementing proper procedures before something goes wrong is always preferable compared with trying to make new routines after you are already experiencing kind of failure or downtime. By then it is much more expensive and you lose money and customers.
As previously stated, everyone needs to be aware of their role in the event that something goes wrong. This means there should always be somebody who can restore data or make backups available even if your company experiences a disaster. The last thing you want is not having access to your files because they are stored at home where everything has burned down or was flooded. It's best to keep critical backup data somewhere else so there will always be access no matter what happens. You might think this sounds like overkill, but compared with the costs of not having a backup plan at all, these extra precautions are well worth it.
In today's world, it is more important than ever to have a good backup and disaster recovery plan in place.
Unfortunately, many companies do not have a backup plan or do not take the necessary precautions to ensure their data is safe. This can lead to costly downtime and lost customers.
By implementing a proper backup and disaster recovery plan, your company can avoid these problems and keep functioning smoothly even in the event of a disaster. There are many things to consider when creating such a plan, but with careful planning, your company can be prepared for anything.
Speak to a palmiq expert today if you need help!